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What is HRD Corp Levy?
The HRD Corp levy is a monthly contribution paid by registered employers to the Human Resource Development Corporation (HRD Corp). The purpose of this levy is to support employee training and workforce development in Malaysia.
Employers contribute a percentage of their employees’ monthly wages into this levy fund. Later, companies can claim training grants from HRD Corp to improve staff skills and competencies.
Generally, the levy rate is:
1% of monthly wages for companies with 10 or more Malaysian employees
0.5% of monthly wages for companies with 5 to 9 employees (optional registration)
As a result, paying the levy regularly allows companies to access HRD Corp training benefits.
When Should HRD Corp Levy Be Paid?
The HRD levy must be paid every month.
Typically, employers must submit the levy before the 15th of the following month. For example:
January payroll → payment due before 15 February
February payroll → payment due before 15 March
Therefore, employers should always ensure the payment is made before the deadline to avoid penalties or compliance issues.
How to Pay HRD Corp Levy (Step-by-Step)
Here is a simple step-by-step guide on how to pay HRD Corp levy.
Step 1: Log in to the HRD Corp Employer Portal
First, go to the HRD Corp employer portal and log in using your company account.
Inside the portal, employers can manage levy submissions, training grants, and payment records.
Step 2: Submit Monthly Levy Declaration
Next, employers must declare the total monthly wages paid to employees.
During this step, the system will automatically calculate the levy amount based on the required contribution rate.
Make sure the payroll data submitted is accurate before proceeding.
Step 3: Generate Levy Payment
After the declaration is submitted, the system will generate the levy payment amount that needs to be paid for the month.
At this stage, employers can review the levy details before making payment.
Step 4: Choose a Payment Method
HRD Corp provides several payment methods for employers. These include:
1. Online Banking (FPX)
Many employers prefer FPX online banking because it is fast and convenient. Once the payment is completed, the transaction is automatically recorded in the system.
2. Bank Transfer / Direct Payment
Companies can also make payment via bank transfer to HRD Corp’s designated bank account. After that, the payment reference should be updated in the portal.
3. Cheque Payment
Alternatively, employers may submit payment using cheque. However, this method usually takes longer to process compared to online payment.
Step 5: Verify Payment Status
Finally, employers should check the payment status in the HRD Corp portal.
Once the payment is successful, the system will update the levy record. It is recommended to download or keep a payment receipt for documentation and audit purposes.
Important Tips When Paying HRD Corp Levy
To avoid payment issues, here are a few important tips for employers:
First, always submit the levy declaration before making payment.
Second, make sure the payroll information is accurate, especially the total wages calculation.
Finally, always keep a copy of the payment receipt as proof of payment.
Following these practices will help companies maintain compliance with HRD Corp requirements.
Common Mistakes Employers Should Avoid
Although paying the levy is straightforward, some employers still make common mistakes.
For example:
Missing the monthly deadline⏰
Submitting incorrect payroll amounts❌💰
Forgetting to declare the levy before payment📄⚠️
Therefore, it is important to review all information before completing the payment process.
Final Thoughts
Understanding how to pay HRD Corp levy is important for every employer in Malaysia. By submitting the levy declaration correctly and paying it before the deadline, companies can remain compliant while also benefiting from HRD Corp training grants.
In addition, using the HRD Corp employer portal and online payment methods can make the entire process faster and more efficient.
If you need any assistance paying your levy, feel free to contact us.
Sources:
https://help.talenox.com/en/articles/3557156-how-to-pay-hrd-levy-psmb
https://www.payrollpanda.my/help/how-and-when-to-make-hrdf-levy-payments/
https://kosumy.com/blog/typesofhrdcorplevyandwaystomakepayment/
https://supportcentre.hrdcorp.gov.my/portal/en/kb/articles/hrd-levy-payment